Current Job Opportunities at OMAA
Administrative Assistant
Reports to: Executive Director
Average 20 hours/week
Part time, no benefits
Under the direction of Executive Director and working closely with the Office and Gallery Manager, the Administrative Assistant provides support in museum administration with a primary focus on business and accounting needs. This position exercises basic clerical duties in accounting such as organizing daily deposits, managing invoices, and corresponding with the museum’s accountants. The Administrative Assistant will additionally handle basic office tasks, including scanning, copying and filing, maintaining schedules and calendars, and organizing records and correspondence. An energetic team player and skillful organizer, the Administrative Assistant is a key member of the museum’s management team, and actively participates in the day to day functions of the museum.
Job Responsibilities:
- Provides clerical support to museum management in regard to banking and accounting, budgets, finance and vendor management
- Provides assistance to the museum’s administrative offices, including copying, filing and organizing records
- Participates in special administrative projects including general research and project management support
- Supports staff in the organization and management of Museum events
- Organizes and manages internal communications, including the arrangement staff meetings, schedules and administrative record keeping
- Assists in the compilation of information, research, documentation and reports in support of board management, publications and mailings as needed
We would like you to have:
A Bachelor’s degree and few years experience; Manage your time-wisely; Be a creative and strategic thinker; Be self-motivated; Be well-organized and process-oriented
You must have:
Strong language and communication skills; Diligent attention to detail; Basic computer literacy; Availability for weekend and evening events and programs as occasion demands
This is an opportunity to work in a revered institution that is beloved in Maine. The position presents opportunities for both personal development and professional advancement within the museum. The Ogunquit Museum of American Art is is an Equal Opportunity Employer and encourages qualified candidates from all backgrounds to apply for this position by sending a cover letter and resume to hr@nullogunquitmuseum.org.
MEMBERSHIP COORDINATOR
Reports to: Executive Director & Chief Curator and Marketing & Development Manager
Average 25-30 hours/week
Part time
Under the direction of Executive Director & Chief Curator and the Marketing & Development Manager, the Membership Coordinator serves as the primary contact for all members and membership initiatives at the Ogunquit Museum of American Art. This position is responsible for overseeing and administrating the museum’s membership program, including individual memberships and corporate sponsorships, member events and programs.
The Membership Coordinator logs member information, facilitates correspondence, coordinates and attends special events including exhibition openings, fundraising events, exhibition programs, and other development initiatives. A creative-thinker and an outgoing team player, the Membership Coordinator will play a key role in organizing and expanding OMAA’s overall membership offerings and audience.
Job Responsibilities:
- Organize and administrate the museum‘s membership program
- Coordinate membership initiatives including individual, and corporate sponsorships
- Write membership letters, gift acceptance letters, and special event correspondence
- Help cultivate, solicit, and steward new members
- Manage correspondence around membership drives and annual campaigns
- Identify new opportunities for member and partner engagement
- Support the Marketing & Development Manager in the production of materials for advancement initiatives, including letters, address lists, applications, proposals, etc.
- Prepare monthly membership reports and maintain membership records for the Development Committee and the Board of Directors
- Manage member RSVP lists for special events
We would like you to have:
- Bachelor’s Degree with some experience in either membership, development, customer service and/or not-for-profit work
- Strong interest in the visual arts and cultural heritage
- Demonstrate a sense for interpersonal diplomacy and a reverence for discretion
- Outgoing and creative-thinker that is self-motivated and takes initiative
You must have:
- Strong language and communication skills
- Be well-organized and efficient with your time
- A respect for teamwork and relationship building
- A sense for financials and numbers
- Basic computer literacy, familiarity with databases
This is an opportunity to work in a revered institution that is beloved in Maine. The position presents opportunities for both personal development and professional advancement within the museum. The Ogunquit Museum of American Art is is an Equal Opportunity Employer and encourages qualified candidates from all backgrounds to apply for this position by sending a cover letter and resume to hr@nullogunquitmuseum.org.
Volunteer at OMAA
The Ogunquit Museum of American Art’s (OMAA’s) docent program continues to grow and enrich visitors’ museum experience. Docents are trained to guide our visitors through the museum’s exhibitions and collections, and to share the story of the Ogunquit Art Colony and the founding of the museum. They receive a rich training program and are encouraged to undertake independent research on artists that can be shared with others. Docents also benefit from OMAA-sponsored trips to museums and galleries around New England to heighten their knowledge and awareness of the dynamics of the art scene in our region.
We invite you to learn more about becoming an OMAA docent or about other volunteer opportunities at the museum. For more information, please contact Nicole Bianco at nbianco@nullogunquitmuseum.org.
